StudioBeat
Weekly lesson slots, terms and make-up credits for music, tutoring, dance and art studios.
WordPress 6.6+ · PHP 8.1+ · Stripe · WooCommerce · WordPress
The problem
Generic booking plugins treat every lesson as a one-off appointment. A lesson studio runs on recurring weekly slots for a whole term, make-up credits under a written policy, family accounts with several students, and attendance the parents can see. Studio SaaS does this for a monthly fee per student; nothing WordPress-native did it well.
What we built
StudioBeat gives a studio its real model: teachers, rooms and instruments; terms with closures; a weekly schedule where each student holds a teacher, day, time and room for the term, with clash detection across teacher, room and student while you type; families with several students and one login; attendance per lesson; and make-up credits issued automatically by the studio's own policy (notice window, limit per term, expiry).
Parents get a portal block: the weekly schedule, upcoming lessons with self-service absence reporting, attendance history, credits and make-up booking into open times. The freed time of a reported absence is offered to other families. Staff get a day and week calendar by teacher or room, a daily attendance screen and email notifications for credits, make-ups and absences.
Payments use WooCommerce when it is active, otherwise built-in Stripe Checkout with saved cards. Everything in the free plugin is fully functional. StudioBeat Pro adds term billing with payment plans, a family ledger, online enrollment with deposits, trial lessons, a waitlist, recitals, lesson notes, SMS reminders and payroll and utilization reports.
Pricing
Free does the job. Pro is for the business behind it.
The complete StudioBeat. Nothing locked, nothing time-limited.
- Teachers, rooms and subjects
- Terms and closures
- Weekly schedule with clash detection
- Families
- Attendance
- Make-up credits by policy
- + 5 more
Everything in StudioBeat, plus:
- Term billing: one invoice per term or monthly instalments for every family with a slot, prorated for mid-term starts, with automatic late fees after a grace period
- Family ledger with a running balance and prepaid credit; cards saved at checkout are charged automatically for instalments
- Online enrollment: families browse open weekly times by instrument and teacher, pick one and pay the deposit
- Trial lessons with a follow-up email sequence that stops the moment the student enrolls
- Waitlist per teacher or time with automatic, time-limited offers that roll to the next family
- Recitals and events with sign-ups and a performance order families can see
- Lesson notes and practice assignments shared to the parent portal
- SMS lesson reminders through Twilio
- Teacher payroll (lessons taught × hourly rate) and utilization (filled vs open hours) reports
- Automatic updates with a license key
Screenshots
StudioBeat, as it looks today.
Capabilities
Everything StudioBeat does today.
-
Teachers, rooms and subjects
Teachers with colours, hourly rates and the instruments or subjects they teach; rooms with capacity; lesson lengths (30/45/60 min or your own) with a price each.
-
Terms and closures
Start and end dates, holidays and closures, an optional number of lessons per term. Lessons are generated for every week of the term and skip closures; adding a closure later cancels the lessons inside it.
-
Weekly schedule with clash detection
Each student holds a teacher, weekday, time and room for the term. Teacher, room and student conflicts are checked while you edit, including mid-term starts and early leavers.
-
Families
One parent login, several students, shared schedule, credits and billing. Create the portal login when you add the family or link an existing user.
-
Attendance
Present, absent or teacher-cancelled per lesson from the calendar or the daily attendance screen; absences record when the family gave notice.
-
Make-up credits by policy
Notice window, maximum credits per term, expiry, whether teacher cancellations and closures credit. Credits are issued automatically; families spend them on open times in the portal.
-
Parent portal block
Weekly schedule, upcoming lessons with self-service absence reporting, attendance history, credits and make-up booking. The shortcode [studiobeat_portal] works in classic themes.
-
Studio calendar
Day view by teacher or room, week view, move or cancel single lessons, add one-off and trial lessons by double-clicking a free time.
-
Notifications
Emails for credits issued, make-ups booked or cancelled and reported absences, to families, teachers and the studio; every message filterable.
-
Payments layer
WooCommerce when it is active, otherwise Stripe Checkout with saved cards and a signature-verified webhook. Add-ons use it for invoices and deposits.
-
REST API, WP-CLI and privacy tools
Every route checks capabilities; wp studiobeat seed loads a demo studio; the personal-data exporter and eraser cover families and students.
FAQ
Questions about StudioBeat
Short, factual answers. Anything else, ask us.
What is StudioBeat?
StudioBeat is a WordPress plugin by HexCorp. Weekly lesson slots, terms and make-up credits for music, tutoring, dance and art studios. StudioBeat gives a studio its real model: teachers, rooms and instruments; terms with closures; a weekly schedule where each student holds a teacher, day, time and room for the term, with clash detection across teacher, room and student while you type; families with several students and one login; attendance per lesson; and make-up credits issued automatically by the studio's own policy (notice window, limit per term, expiry).
What problem does StudioBeat solve?
Generic booking plugins treat every lesson as a one-off appointment. A lesson studio runs on recurring weekly slots for a whole term, make-up credits under a written policy, family accounts with several students, and attendance the parents can see. Studio SaaS does this for a monthly fee per student; nothing WordPress-native did it well. StudioBeat gives a studio its real model: teachers, rooms and instruments; terms with closures; a weekly schedule where each student holds a teacher, day, time and room for the term, with clash detection across teacher, room and student while you type; families with several students and one login; attendance per lesson; and make-up credits issued automatically by the studio's own policy (notice window, limit per term, expiry). Parents get a portal block: the weekly schedule, upcoming lessons with self-service absence reporting, attendance history, credits and make-up booking into open times. The freed time of a reported absence is offered to other families. Staff get a day and week calendar by teacher or room, a daily attendance screen and email notifications for credits, make-ups and absences. Payments use WooCommerce when it is active, otherwise built-in Stripe Checkout with saved cards. Everything in the free plugin is fully functional. StudioBeat Pro adds term billing with payment plans, a family ledger, online enrollment with deposits, trial lessons, a waitlist, recitals, lesson notes, SMS reminders and payroll and utilization reports.
Is StudioBeat free?
Yes. The free edition of StudioBeat is the complete product with nothing locked or time-limited. StudioBeat Pro is a paid add-on with these plans: Pro – monthly at $15 / mo, Pro – yearly at $149 / yr, Agency – monthly at $35 / mo, Agency – yearly at $349 / yr.
What does StudioBeat Pro add?
StudioBeat Pro adds Term billing: one invoice per term or monthly instalments for every family with a slot, prorated for mid-term starts, with automatic late fees after a grace period; Family ledger with a running balance and prepaid credit; cards saved at checkout are charged automatically for instalments; Online enrollment: families browse open weekly times by instrument and teacher, pick one and pay the deposit; Trial lessons with a follow-up email sequence that stops the moment the student enrolls; Waitlist per teacher or time with automatic, time-limited offers that roll to the next family; Recitals and events with sign-ups and a performance order families can see; Lesson notes and practice assignments shared to the parent portal; SMS lesson reminders through Twilio; Teacher payroll (lessons taught × hourly rate) and utilization (filled vs open hours) reports; Automatic updates with a license key. Pro covers one site, Agency covers unlimited sites. Pay monthly or yearly (two months free) through Lemon Squeezy; cancel any time and the plugin keeps working, only updates stop. Enter the key under StudioBeat → License.
Where does StudioBeat run?
StudioBeat is a WordPress plugin for Stripe, WooCommerce, WordPress. It requires WordPress 6.6 or newer and PHP 8.1 or newer.
Is StudioBeat available yet?
StudioBeat is currently marked "In development". HexCorp publishes every release in the public release log at https://hexcorp.io/#releases; the status on this page changes the day it ships.
Who makes StudioBeat?
StudioBeat is built and operated by HexCorp.io L.L.C., a product studio in Franklin, Tennessee. Contact: hello@hexcorp.io.
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